APPENDIX A
APPENDIX A Minimum Elements for Bureau National Aviation Management Plans Instructions : If an element listed in this appendix does not apply to a bureau then the bureau’s Plan will list that element as not applicable. For example if a bureau does not conduct fixed wing operations, then that section would be listed as “N/A”.
1. Aviation Organization a. Roles and Responsibilities b. Objectives of the aviation enterprise c. Authorities d. Revision schedule e. Bureau-specific organizational requirements (if applicable) 2. Aviation Administration a. Contracts (non-fleet) b. Acquisition (fleet) c. Use reports and payments processes d. Record keeping requirements e. Bureau-specific administrative requirements (if applicable) 3. Aviation Safety a. Policy (SMS, top-down buy-in, safety culture structure, etc.)
b. Risk Management (programs, procedures, tools, etc.)
c. Promotion (education, awareness, reporting--i.e., SAFECOM, awards) d. Assurance (mishap response, program evaluations, accident investigation) e. Documentation requirements f. Bureau-specific safety requirements (if applicable) g. Reporting airspace conflicts through the SAFECOM system 4. Aviation Operations a. Special-use (fire, low-level, law enforcement, SAR, etc….must list and describe all) b. Fixed wing c. Rotary wing d. Fleet operations e. Cooperator operations f. Passenger transport g. Hazardous materials transport h. Flight planning (policies, dispatching) i. Flight following (policies, mishap response operations) j. Unmanned systems k. Documentation requirements l. Bureau-specific operational requirements (if applicable) 5. Aviation Training a. Management responsibilities b. Required aviation training c. Specialty training d. Contracting Officer’s Representative (COR) requirements e. Documentation requirements f. Bureau-specific training requirements (if applicable) 6. Aviation Security a. Aviation facilities (owned, leased, occupied, or operationally controlled) b. Aircraft (fleet, leased, contracted, etc.)
c. Aviation fuel (owned, leased, or operationally controlled) d. Bureau-specific security requirements (if applicable) 7. Airspace Coordination a. Introduction to interagency process (Ref: Interagency Airspace Coordination Guide) b. Definitions (e.g., describe NOTAMs, FTAs, TFRs, and procedures involved, etc.)
c. Deconfliction procedures (foreign borders, airspace boundaries, agreements and requests) d. Emergency Security Control of Air Traffic (ESCAT) procedures e. Bureau-specific airspace requirements (if applicable) 8. Aviation Project Planning Requirements a. The bureau adopts at a minimum the Project Aviation Safety Plan (PASP) elements as listed in Appendix B.
APPENDIX B
APPENDIX B Minimum Elements of a Project Aviation Safety Plan (PASP) Instructions : If an element listed in this appendix does not apply to the project then the PASP will list that element as not applicable. For example if the mission does not require protective clothing or equipment, then that section would be listed as “N/A”.
1. Project Name and Objectives – Brief description of the project and its objectives.
2. Justification – Indicate why the project will require the use of an aircraft in special use flight conditions/environments and list the most practical alternative for completion of the project.
3. Project Dates – Dates the project will begin and end. These may be approximate, since the exact dates of flight may not be known.
4. Location – Enter a descriptive location and include a map clearly showing the area where the flights will occur. Aerial hazards must be clearly indicated.
5. Projected Cost of Aviation Resources – Enter cost coding, projected flight hours and cost, projected miscellaneous expenses (overnight charges, service truck mileage, etc.), and total cost of the aviation portion of the project.
6. Aircraft – If known, identify company(ies) that own(s) aircraft anticipated to be used, registration number, aircraft type, date of aircraft data card expiration and missions for which the aircraft is approved.
7. Pilot – If known, identify Pilot(s), types of aircraft qualified in, types of missions qualified for and Pilot card expiration date.
8. Participants – List individuals involved in flights, their qualifications (Helicopter Manager, Passenger, Helibase Manager, etc.), dates of last aviation training, and include individual’s project responsibilities.
9. Communication Plan, Flight Following and Emergency Search and Rescue – Identify the procedures to be used.
10. Aerial Hazard Analysis – An aerial hazard analysis with attached map will be provided to the pilot before the flight. Flights made in confined areas (e.g. deep, narrow canyons) require that a prior ground and/or aerial survey of hazards be made. A copy of the hazards map shall be provided to the pilot prior to any project flight. The necessary temporary flight restrictions and coordination with the Federal Aviation Administration and, if appropriate, military authorities, must be accomplished prior to project.
11. Protective Clothing and Equipment – Identify the protective equipment and clothing necessary for the particular operation. Survival equipment (extra water, flotation devices, sleeping bags, etc.) beyond the normal PPE complement may be required.
12. Weight & Balance / Load Calculations – The pilot is responsible for the accurate completion of weight and balance load calculations. Trained aviation personnel shall ensure that aircraft scheduled are capable of performing the mission(s) safely and within the capability of the aircraft selected. The helicopter or fixed wing manager shall ensure that manifests and weight and balance load calculations are completed properly and completed daily.
13. Risk Assessment/SMS – Risk assessment utilizing the tools listed in Appendix J of IHOG or bureau approved SMS.
Risk management principles and processes are described in detail in Chapter 3 of the IHOG: http://www.nwcg.gov/pms/pubs/pms510/23_Chapter03.pdf. A variety of risk assessment tools can be found in the IHOG Appendix J : http://www.nwcg.gov/pms/pubs/pms510/53_AppendixJ.pdf 14. Signatures – Line Manager or appropriate level of approval based on the risk assessment or other bureau requirement.