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ORDER 3930.14A National Policy Effective Date: 04/12/2024 SUBJ: Medical Examinations for FAA Employees and Air Traffic Applicants Requiring Medical Clearance and Certification 1. Purpose of This Order. This order transmits Aviation Medical Examiner – Employee Examiner (AME-EE) information to the following lines of business (LOB) and service offices (SO): Air Traffic Organization (ATO) and Aviation Safety (Flight Standards and Aircraft Certification) employees requiring Federal Aviation Administration Aerospace Medical Clearance and Certification.
2. Audience. This order applies to branch level and above in the following divisions: Flight Standards, Aircraft Certification, Aerospace Medicine, ATO Enroute, Terminal and Flight Service Stations, and ATO Flight Program Operations.
3. Where Can I Find This Order. You can find this order on the Directives Management Information System (DMS) website: http://employees.faa.gov/tools_resources/orders_notices/.
4. What This Order Cancels. FAA Order 3930.14 CHG 1 5. Explanation of Policy. Policy information provided in this order supplements policy information about who may perform air traffic control specialist (ATCS) and ATCS applicant medical examinations that are addressed in the current version of FAA Order 3930.3, Chapter 2, para 2. This order also adds who may perform medical examinations for FAA employees with safety-related job requirements, including aviation safety inspectors, pilots, aerospace/flight test engineers, and airway transportation systems specialists, as addressed in para 6a.
6. Requirements.
a. Job Series of Positions and Description of Medical Exam. Use the following job-series to identify FAA employees who may have an operational medical examination requirement.
(1) AT/FV-2152 – Air Traffic Control Specialist (ATCS) – In accordance with FAA JO 7210.3 , Facility Operation and Administration, Section 8, Para 2-8-2, medical clearance requirements apply as follows: (a) Personnel actively engaged in the separation and control of air traffic, including traffic management coordinators (TMCs), must possess a current medical clearance. ATCSs assigned to Flight Service Stations (FSSs) in Alaska are also required to be evaluated under and meet the requirements of FAA Order 3930.3.
(b) If the facility air traffic manager determines that the permanent staff/support SP must be operationally qualified, then the employee must possess a current medical clearance.
Distribution: Electronically Initiated By: A SO - 305 04/12/2024 3930.14 (c) Employees who do not engage in ATC need not be medically cleared; however, if an employee is required to infrequently operate a control position, they must possess a current medical clearance.
(2) FG-2152 – ATCS Applicant – A medical clearance is required prior to employment.
( JO 7210.3 , Section 8, Paragraph 2-8-2.a.)
(3) FG-1825 – Aviation Safety Inspector (ASI) – A second-class medical certificate is required to conduct certification (pilot evaluating, testing, and checking) job functions as a required crewmember, including safety pilot as part of job duties. This applies to ACO (Air Carrier Operations), GAO (General Aviation Operations), and GAO-ROTO (Rotorcraft Helicopter). (OPM General Schedule Qualification Standards and applicable bargaining unit agreements) (4) FV/FG-2181 –Pilot – A first- or second-class medical certificate is required in order to operate an aircraft as part of job duties. (OPM General Schedule Qualification Standards and applicable bargaining unit agreements) (5) FV-0861 – Aerospace Engineer/Flight Test Engineer – A third-class medical certificate is required to monitor aircraft systems during flight as part of job duties. (Aircraft Certification Flight Test Operations Manual) (6) FG-2101 - Airway Transportation Systems Specialist – A third-class medical certificate is required for Flight Program Operations (AJF) mission specialists to monitor aircraft systems during flight as part of job duties. (Flight Program Operations General Manual, Paragraph 3.3.3.2.)
b. Examination Locations.
(1) All ATCS examinations will be conducted in accordance with FAA Order 3930.3.
All 2152 employees subject to medical testing will receive their examinations only by AME-EEs listed at https://designee.faa.gov (See Appendix B for more information).
(2) All ATCS Applicants will receive their examinations only be AME-EEs at the locations specified by the Aerospace Medicine Virtual Hiring Team (VHT). Examinations will be conducted in accordance with FAA Order 3930.3.
(3) All non-series 2152 employees requiring job-related medical examinations will obtain their examinations only by AME-EEs at the location nearest their assigned field office listed at https://designee.faa.gov (See Appendix B for more information).
(4) Employees must receive their examinations in the region where their duty station (or temporary duty station) is located. Exceptions must be approved by the regional flight surgeon (RFS).
04/12/2024 3930.14 (5) Alaskan Region: (a) Rotational ATCS – Rotational ATCS employees assigned to Alaskan FAA facilities and traveling through Anchorage from outlying areas of Alaska (or from outside of Alaska) must contact the Anchorage Regional Medical Office to obtain a special authorization prior to scheduling their exam with an AME-EE or to schedule their exam with the RFS in the Anchorage Regional Medical Office on a space available basis.
(b) Anchorage area employees - Employees must contact the Anchorage Regional Medical Office to obtain a special authorization prior to scheduling their exam with an AME-EE or to schedule their exam with the RFS in the Anchorage Regional Medical Office on a space- available basis.
(c) Outlying area employees - Employees in outlying areas of Alaska (i.e., Fairbanks, Juneau, and remote locations) should schedule their exams with an AME-EE from their area if an AME-EE is available locally. If no AME-EE exists locally, then the employee will have to obtain approval for travel and per diem funding from their LOB and schedule with an alternative AME-EE nearest to their location or in Anchorage. Employees must contact the Anchorage Regional Medical Office to obtain a special authorization prior to scheduling their exam with an AME-EE or may schedule their exam with the RFS in the Anchorage Regional Medical Office on a space-available basis.
c. Electrocardiogram (EKG).
(1) All series 2152 employees subject to job-related medical exams are required to take an EKG at the time frames listed below. Notwithstanding the initial EKG at the time of the pre- employment physical, an EKG is required: (a) On or after the first regularly scheduled examination after their 40th birthday; (b) On or after the first regularly scheduled examination after their 45th birthday; (c) On or after the first regularly scheduled examination after their 50th birthday; and (d) Thereafter, every two years in conjunction with the regularly scheduled examination.
(2) While the required medical examination may be scheduled anytime in the birth month, the actual birth date must be used to determine whether or not the EKG is due since a person does not reach a given age until their day of birth in a given year. Thus, if a person turning 40, 45, or 50 has their required examination before their birthday, the EKG is not due, as the person would still be 39, 44, or 49 years on the day of the exam. In these particular cases where the EKG is therefore not due, the next medical exam would be the first regularly scheduled examination upon which the target age has been reached, and an EKG would be due.
04/12/2024 3930.14 (3) Aerospace Medicine will authorize an EKG for series FV/FG-2181 required to maintain a first-class medical certificate.
(4) For series FG-1825, FG-2101, and FV-0861, a first-class medical certificate may be obtained if the employees request the upgrade by paying for the cost of the required EKG themselves.
d. Airman Medical Certificates. A series 2152 employee may be issued a second-class or third-class medical certificate upon request, but only by indicating on the MedXpress application that they are applying for both a medical clearance and medical certificate (FAA Order 3930.3, Chapter 2, para 3.a.). If the series 2152 employee requests the airman medical certificate after the medical examination is transmitted, the medical certificate cannot be issued. A new application for an airman medical certificate issued under 14 CFR Part 67 must be applied for at the local AME office and the series 2152 employee is financially responsible for the additional exam.
ATCS applicants may not receive an Airman Medical Certificate in conjunction with their pre- employment exam.
e. Payment. Aerospace Medicine will only pay for authorized employee and air traffic applicant exams performed by the AME-EEs listed at https://designee.faa.gov (See Appendix B for more information).
(1) Series 2152 - reference FAA Order 3930.3, Chapter 2, Sections 12 (Professional Services) and 13 (Funding) for guidance.
(2) A regional authorization and invoice for medical services template must be presented upon arrival at the AME-EE office. Contact the corresponding Aerospace Medicine Regional Office for the correct paperwork needed for an exam. (See Appendix A for Regional Office Information) (3) Aerospace Medicine will not be responsible for payment of: (a) Medical exams not performed by AME-EEs; (b) Medical exams performed without pre-authorization; (c) Fees for missed appointments billed by the AME-EE; and (d) Fees billed by the AME-EE for additional services requested by the employee (including information the employee has been asked to provide related to specific medical conditions).
(4) In specific and infrequent situations, Aerospace Medicine may deem that additional agency-paid medical testing is necessary. The conditions are as follows: 04/12/2024 3930.14 (a) Coordination must occur with the RFS in advance; (b) A funds certified and approved Authorization and Invoice to be completed by Aerospace Medicine prior to service; (c) FAA Employees do not make this determination and should not expect reimbursement after an unauthorized service is performed; (d) Any payment questions should be addressed with Aerospace Medicine prior to a service being performed; and (e) Series 2152 - reference FAA Order 3930.3, Chapter 2, Section 13 (Funding) for guidance.
f. Non-Series 2152 personnel requiring job-related medical examinations.
(1) Aerospace Medicine Responsibilities - Personnel will verify whether employees in job series positions (other than series 2152) listed in section 6a are authorized to receive an agency-funded medical exam.
(2) Flight Standards/Aircraft Certification/ATO Responsibilities - Points of contact will be identified for inquiries.
(3) New examinations must be performed in the month the current certification expires for approved payment.
7. Distribution. This order is distributed to the following LOB/SO: ATO and Aviation Safety (Flight Standards, Aircraft Certification, and Aerospace Medicine).
Michael G. Whitaker FAA Administrator 04/12/2024 3930.14 Appendix A Appendix A AEROSPACE MEDICINE REGIONAL OFFICES By Service Area Regional Contact Information Regional Flight Surgeon Contact Information | Federal Aviation Administration (faa.gov) How to Request a Medical Examination How to Request A Medical Examination - AAM KMBI - FAA Wiki National ATCS Applicant Medical Clearance Program Centralized Western Service Area Alaskan Region SERVICE AREAS: AK, Aleutian Islands Northwest Mountain Region SERVICE AREAS: WA, OR, CO, WY, ID, MT, UT Western Pacific Region SERVICE AREAS: CA, AZ, NV, HI, Marshall Islands, American Samoa, Guam, Mariana Islands Central Service Area Central Region SERVICE AREAS: IA, NE, KS, MO Great Lakes Region SERVICE AREAS: IL, IN, MI, ND, SD, OH, MN, WI Southwest Region SERVICE AREAS: NM, OK, AR, LA, TX Eastern Service Area Eastern Region SERVICE AREAS: DE, MD, NJ, NY, PA, VA, WV, and Washington D.C.
New England Region SERVICE AREAS: CT, MA, ME, NH, RI, VT Southern Region SERVICE AREAS: GA, TN, KY, AL, MS, NC, SC, FL, Puerto Rico/U.S. Virgin Islands A-1 04/12/2024 3930.14 Appendix A Appendix B Aviation Medical Examiner – Employee Examiner Designee Search Audience: FAA Employees with job-required medical examinations.
Description: Process used to identify an approved Aviation Medical Examiner – Employee Examiner (AME EE) in a specific location.
1 . Navigate to https://designee.faa.gov/ to view the System Use Notice.
Note: Users can also search the Internet by typing “Find an FAA AME” to get to the same page.
2. Click the I Agree button to display the Designee Management System home page.
B-1 04/12/2024 3930.14 Appendix A 3. Select the Click Here link to display the Designee Locator Search page.
4. From the Designee Types dropdown list, select AME.
B-2 04/12/2024 3930.14 Appendix A 5. Under Select Search Criteria, select Location Search 6. Choose the Country and State. Under Designation Type, click the box next to Employee Examiner .
At the bottom of the page, click Search .
Note: Searching by State will provide the broadest range of results for AME Employee Examiners in a specific location.
B-3 04/12/2024 3930.14 Appendix A 7. The corresponding list of AME-EEs will be displayed under the search section. Click any column heading to sort the results alphabetically. Search for a specific word by typing it into the search box below the column heading. Use the arrows or numbers at the bottom of the list to move to the next or previous pages of search results.
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