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U.S. DEPARTMENT OF TRANSPORTATION ORDER FEDERAL AVIATION ADMINISTRATION NG 1 730 . 1 A NextGen Organization William J. Hughes Technical Center Effective Date: 02/17/2017 Use and Management of the William J. Hughes Technical Center’s SUBJ: Bulletin Boards, Digital Signage Displays and Broadcast Messages 1. Purpose of This Order. This order states policy, standards, and procedures for posting of information in and around the FAA William J. Hughes Technical Center, management and control of official bulletin boards, digital signage displays and William J. Hughes Technical Center Broadcast Messages.
2. Audience. This order applies to all federal employees (including tenants) and contractors located at the William J. Hughes Technical Center who may prepare, issue or transmit appropriate information.
3. Where to Find This Order. You can find this order on the FAA.GOV website under the “Regulations & Polices” tab and select “Orders & Notices” or you can also find this order on the MyFAA Employee website.
4. This Order Cancels. NG 1730.1, Use and Management of the William J. Hughes Technical Center’s Bulletin Boards and Digital Signage Displays, dated August 1, 2015.
5. Policy.
a. Bulletin boards, digital signage displays and broadcast messages represent one of various means of communication of information to the workforce. Information posted on bulletin boards, digital signage displays and transmission of broadcast messages are restricted to authorized material only as outlined in of this Order.
b. Bulletin boards, digital signage displays and broadcast messages are the only authorized place for the posting of material at the William J. Hughes Technical Center. Individuals may not place materials on any walls, windows, doors, columns, outside cubicles or elevator lobbies in William J. Hughes Technical Center buildings. Employees may place appropriate, non-offensive material on the inside walls of their cubicles/offices. Appendix A contains the current list of bulletin boards and digital signage displays at the William J. Hughes Technical Center.
6. Exemptions.
a. The following organizations are exempt from the Broadcast Messaging approval process: Civil Rights, Human Resources, Facility Operations and Engineering, Logistics Management (Air/Ground Shuttle), Labor Relations, Public Affairs, Office of Center Counsel; Distribution: Electronic Initiated By: ANG-E3 02/17/2017 NG 1730.1A b. The following organizations are exempt from the Bulletin Board approval process: Civil Rights, Human Resources, Facility Operations and Engineering, Information Technology (IT), Labor Relations, Public Affairs, and Office of Center Counsel.
c. There are no exemptions for the Digital Signage System approval process.
7. Bulletin Boards.
a. Bulletin Boards managed by Quality Management and Support Services Branch, ANG- E31, are for posting of regulations, official notices, or other approved material of concern or interest to all William J. Hughes Technical Center employees. Locations of current bulletin boards and the organizations are listed in Appendix A.
b. Materials Authorized for Posting.
(1) Equal Employment Opportunity (EEO) materials.
(2) Labor Management Relations (LMR) materials. In accordance with labor management contracts, a representative portion (50%) of each bulletin board is allotted for posting union literature. Monitoring and maintenance of Union portions of official bulletin boards is the responsibility of the union officials and governed by labor management agreements.
c. Materials Not Authorized for Posting.
(1) Defamatory or Offensive Materials. Items that is slanderous or libelous.
(2) Personal Advertisements. Items for sale, personal social events, personal employment requests, etc.
(3) Commercial Advertisements. Local business advertisements, etc.
(4) Charity or Religious Advertisements. Items for sale, social events, fundraisers, etc.
(5) Copyrighted or Trademarked Material. Displayed content must not infringe on the copyrighted or trademarked works of others. Copyrighted and trademarked material may include, but are not limited to, logos, digital images, photographs, paintings, movies, videos, and written works.
d. Responsibilities.
(1) Bulletin Boards – FAA Managers / Employees.
(a) All managers and employees are responsible for understanding and obeying this policy including posting of materials on the board.
(b) Managers are responsible to ensure employees understand this directive.
- 2 - 02/17/2017 NG 1730.1A (2) Bulletin Boards – Coordinator.
(a) The ANG-E31 Bulletin Board Coordinator is responsible for the overall management and oversight of bulletin board.
(b) The Coordinator reviews all submissions of Bulletin Board Request Form, NG 1730-1 and the requested posting for appropriateness, and reserves the right to approve or disapprove submitted requests prior to posting.
(c) If approved, the Coordinator is responsible for advising the requestor of the start date for the posting. In addition, the Coordinator will notify the requestor when they should remove the posting.
(3) Bulletin Boards – Union and Civil Rights Officials.
(a) Union Officials – shall be responsible for approving, posting, monitoring and removing all labor management relations materials. No request form is required for posting LMR materials by Union Officials.
(b) Civil Rights Director or designee – will be responsible for approving, posting, monitoring and removing all EEO related materials. No request form is required for posting EEO materials by the Civil Rights Director or designee.
(4) Bulletin Boards – Requestor.
(a) The requestor must submit the Bulletin Board Request Form, NG-1730-1, which is available in a portable document format (pdf) on the FAA Forms website .
(b) The bulletin coordinator will provide the requestor with an expiration date.
(c) The requestor must affix this expiration date to their approved posting.
(d) Upon the expiration of the dated Posting, the bulletin board coordinator will notify the requestor through the electronic tracking system to remove the dated item.
(5) Bulletin Boards – Responsible Manager or Designee. Periodically the responsible manager/or designee should glance at the boards for appropriate or unsanctioned materials that should be removed.
8. Digital Signage System.
a. Digital Signage System, managed by Center Service Liaison and Imaging Technologies Branch, ANG-E32, serves as a visual communications medium that informs FAA employees, contractor and tenant organizations about events occurring at the William J. Hughes Technical Center.
- 3 - 02/17/2017 NG 1730.1A b. Materials Authorized for Posting.
(1) Programs, meetings, and activities held at the William J. Hughes Technical Center, (2) Up-to-date weather information and alerts, (3) FAA news and important current events, (4) Live and recorded video content, and, (5) Emergency messages and alerts.
c. Responsibilities.
(1) Digital Signage System – Administrator and Coordinator.
(a) The System Administrator is responsible for the overall management and oversight of the digital signage system. This includes the assignment of users and roles (level of user permissions) within the system, setting the security parameters of the system, and final approval of all submitted content prior to posting.
(b) The Coordinator is responsible for accepting customer requests, creating and posting approved content and operational maintenance of the system.
(c) The Coordinator will review all submissions for accuracy, appropriateness, reserves the right to edit submitted items for brevity, and will post only manager-approved bulletins and content.
(d) The System Administrator is responsible for final review and approval of all submitted bulletins and content.
(e) The System Administrator reserves the right to create and post content relevant to the FAA and William J. Hughes Technical Center’s mission and activities.
(2) Digital Signage System – Customer.
(a) The requesting customer must adhere to the policies within this Order; complete a William J. Hughes Technical Center Digital Signage Request Form, NG 1730-2, which is available in a portable document format (pdf) on the FAA Forms website .
(b) A William J. Hughes Technical Center Digital Signage Request Form, NG 1730-2 shall be signed by an FAA approving manager, electronically scanned, form should be fillable and support electronic signature via PIV and submitted via FAA email to 9-ACT- DigitalSignage.
(c) Information must include: Type/Title of Event, announcement details, including date, time and location of event (if applicable), website reference(s) (if applicable), - 4 - 02/17/2017 NG 1730.1A dates to be displayed, preferred display location (if any), and associated images or artwork to be included.
(d) The Customer must submit their request form electronically a minimum of five business days before it will be displayed on the Digital Signage system.
(e) The submission of messages of an urgent nature that require immediate posting, such as closings, power outages, and loss of services will also be accepted and are exempt from the five day submission requirement.
(i) During normal operating hours: Monday – Friday, 8:00 AM to 4:30 PM, customers can submit urgent requests by calling (609) 485-6646 or (609) 485-8164.
(ii) During off-duty periods: Monday – Friday, other than normal operating hours, weekends, federal holidays or other base closures requests by calling the security dispatcher at (609) 485-5246, who will contact the Operations Duty Officer (OPS Officer) on call. The OPS Officer will contact the requestor and make a determination on how to proceed.
If the determination is made that a digital signage bulletin must be posted immediately, the OPS Officer will contact the designated representatives for the management of the digital signage system. A contact list is on-file with the On-Call OPS Duty Officer.
9. Broadcast Messages.
a. Broadcast Messages, managed by Quality Management and Support Services Branch, ANG-E31, will be used solely for official information and/or officially-sponsored events, relevant to FAA employees, which include, but are not limited to: (1) Training, (2) Special interest events, (3) Retirement functions, (4) Professional society events, etc., and (5) Death notices/obituaries for current FAA employees. Only basic service information will be provided, with a link to the online obituary.
b. Responsibilities.
(1) Broadcast Message –Managers/Employees. All managers and employees are responsible for understanding this directive.
(2) Broadcast Message – Coordinator. The Broadcast Message Coordinator is responsible for the review and approval of broadcast message request.
- 5 - 02/17/2017 NG 1730.1A c. Request for Broadcast Messaging.
(1) All requests for Broadcast Messages must be submitted, via email, to 9-ACT- Broadcast Mailbox, managed by ANG-E31. All requests must be concise, contain all pertinent information and include a point of contact for further information. All requests will be reviewed and a response provided within 2-business days.
(2) If approved, the Coordinator forwards request to 9-ACT- B roadcast Mailbox for posting and will advise the requestor that messages will be broadcast once, with one repeat only when appropriate.
d. Requests for exception shall be submitted to the Quality Management and Support Services Branch (9-ACT-Broadcast Mailbox), which will be forwarded to Center Operations Division Manager, for consideration.
10. Forms.
a. Bulletin Board Request Form, NG Form 1730-1 . A fillable form used to request the posting of materials to Bulletin Boards throughout the William J. Hughes Technical Center.
b. Digital Signage Request Form, NG Form 1730-2 . An electronic fillable form used to request the display of messages on the William J. Hughes Technical Center Digital Signage System.
11. Distribution. This order is distributed as referenced in Paragraph 3 of this Order.
Shelley J. Yak, Director William J. Hughes Technical Center - 6 - 02/17/2017 NG 1730.1A APPENDIX A. LOCATION AND RESPONSIBLE ORGANIZATIONS Bulletin Board Locations: Building Responsible Floor Bulletin Board Location Number Manager/Organization Building 300 First Elevator A Manager, ACT-10 L30 Manager, ACT-10 Elevator B Manager, ACT-10 H23 Manager, ACT-10 J27 Manager, ACT-10 J29 Manager, ACT-10 Elevator C Manager, ACT-8 K23 Manager, ACT-8 NSC Manager, ACT-8 Cafeteria Manager, ACT-8 Elevator D Manager, ANG-E332 F11 Manager, ANG-E32 Fitness Center Manager, ANG-E32 Fitness Center Manager, ANG-E32 Fitness Center Manager, ANG-E32 G13 Manager, ANG-E32 Building 300 Second Elevator A Manager, ANG-E6 L34 Manager, ANG-E6 Elevator B Manager, ANG-E5 F29 Civil Rights/NFFE Elevator C Manager,AJF-A13 Elevator D Manager, AJF-A13 J19 Manager, AJF-A13 K14 Manager, ANG-E281 Building 300 Third Elevator A Manager, AJW-17 Manager, AJW-17 L34 Fire Area - 7 - 02/17/2017 NG 1730.1A Building Responsible Floor Bulletin Board Location Number Manager/Organization J34 Manager , AJW - 175 M34 Manager, AJW-175 Elevator B Manager, AJM-24 Elevator C Manager, AJM-24 Elevator D Safety Office J14 Manager, AJM-256 J25 Manager, AJM-24 H16 Manager, AJM-2571 H17 Manager, AJM-25 J19 NFFE/AFGE Building 300 Fourth Elevator A Manager, ANG-E L34 Manager, ANG-E31 G34 Manager, ACT-9 Elevator B Manager, ANG-A5 L29 Manager, ANG-A5 L27 Manager, ANG-A5 Elevator C Manager, AAQ-600 K23 Manager, ANG-5 L24 Manager, AAQ-600 Building 316 Second E2-101 NFFE E151 LEIDOS Column I-11 Manager, AJM-25 Elevator A Manager Building 316 Third Elevator A Manager, AJT-14 Y-17 Manager, ANG-E58 W-17 Manager, AJF-A81 CVA 3E157 Manager, ANG-E4 Conf Room 318 Manager, ANG-E1 Conf. Rm, 300-3-13 (Breezeway) Manager, ANG-E1 Central Viewing Area Manager, ANG-E1 - 8 - 02/17/2017 NG 1730.1A Building Responsible Floor Bulletin Board Location Number Manager/Organization Building 316 Fourth W-17 Manager, ANG-E57 Y-17 Manager, ANG-E57 S18.4 Manager T18.4 Manager Across from 415 – 418 Offices Manager, ANG-E59 Building 27 First Break Room Manager, ANG-E14 Building 278 First Break Room Manager, ANG-E14 Building 201 Copy Room Manager, ANG-E16 Building 301 First Flight Reservation Ops Center off main lobby Manager, ANG-E17 Center Flight OPS Room 103B Manager, ANG-E17 Flight OPS Room 118A Manager, ANG-E17 Outside Room 118B, Repair Flight OPS Manager, ANG-E17 Station MV1R336K Flight OPS Near Elevator Manager, ANG-E17 Flight OPS Inside Hangar Manager, ANG-E17 Building 301 Second R&D Flight Program, Near Conf Flight OPS Manager, ANG-E17 Room Flight OPS Room 203B – Cafeteria Manager, ANG-E17 Building 301 Third Flight OPS Near Elevator Manager, ANG-E17 Flight OPS Corridor Manager, ANG-E17 Flight OPS Near cubicle Manager, ANG-E17 Building 301 Fourth Flight OPS Outside break room Manager, ANG-E17 Flight OPS Outside cubicle Manager, ANG-E17 Flight OPS Outside cubicle Manager, ANG-E17 - 9 - 02/17/2017 NG 1730.1A Building Responsible Floor Bulletin Board Location Number Manager/Organization Building 296 First Near Main Entrance Manager, ANG-E26 Building 305 First Room B160 – Lunch Room Manager, ANG-E33/E34/E37 Room B164 – Conf. Room Manager, ANG-E33/E34/E37 Room A051 – Conf. Room Manager, ANG-E33/E34/E37 Building 206 First Manager, ANG-E37 Building 275 First Main Entrance Manager, ANG-E211 Building 204 First Main Entrance Manager, ANG-E212 Building 210 First Manager , ANG-E282 Building 210 Second Manager , ANG-E282 Building 205 First Metal Shop Manager, ANG-E211 Digital Signage Locations # Bldg Fl./Col. Description Display Size 1 300 1/J-18 Elevator D (left side of elevator) 46” 2 300 1/J-23 Elevator C (right side of elevator) 46” 3 300 1/N-23 Cafeteria dining area 55” 4 300 1/N-20 Cafeteria dining area 55” 5 300 1/K-29 Elevator B (left adjacent wall -HR) 46” 300 1/H-31 Atrium Wall over display case 65” 300 1/L-34 Elevator A (left adjacent wall 46” 8 300 4/K-34 Outside Director’s Suite 46” 9 301 1 Hangar Lobby 55” 10 305 1 TSF Entrance Area 55” 11 316 2 316 Atrium area 55” 12 320 Lobby SOC Lobby Area 55” - 10 -