A&E Flying Club Operations Manual

flight instructor including 10 takeoffs and full-stop landings. o For flights into Mexico, 200 hours of total time including 10 hours in high performance aircraft with greater than 200 horsepower and Executive Board Approval. 1.16.3. Cessna 182RG Skylane o A valid Private, Commercial or ATP Airman’s Certificate o Current medical certificate o 150 hours total powered aircraft flight time plus: o 25 hours retractable time requires 5 hours logged in any C-182RG and sign off by a qualified Club approved instructor A&E Flying Club Operations Manual 12 March 2013 Page 4 of 19 Or o 25 hours retractable time in a Club owned C-177RG requires check out in a Club operated C-182RG and sign off by a Club approved flight instructor. Or o No retractable time requires 10 hours dual, with sign off, by a qualified Club approved flight instructor in a retractable gear aircraft including 10 takeoffs and full-stop landings. o For flights into Mexico, 200 hours total time including 10 hours in complex and high performance aircraft with greater than 200 horsepower and Executive Board approval. 1.17. Cars are not allowed to be parked under aircraft. 1.18. Prospective members or guests are not allowed unescorted access at the airport. 1.19. All new members shall be verbally briefed by an Executive Board member on the Club and home airport operating rules, procedures and policies. A copy of the Bylaws, Operations Manual, noise abatement procedures and home airport rules shall be given to the new member. 1.20. All members shall file an FAA flight plan or its equivalent in other countries for all flights with a planned destination that is outside a one hundred (100) nautical mile radius from the point of departure. 1.21. Main fuel tanks of all aircraft, except Cessna 182 and 182RG, shall be kept full. The fuel tanks are to be filled to the reduced fuel markings (the fuel filler tabs) after each flight. All aircraft are to be refueled at the end of each flight unless prior arrangements have been made with the next scheduled member. 1.22. Intentionally left blank 1.23. Club hangar doors shall be locked when unattended. 1.24. A complete and up-to-date membership list, giving the names and phone numbers of all active Club members shall be maintained in all Club aircraft. This list shall be posted in the aircraft and shall identify Executive Board members and Crew Chiefs. 1.25. All members will become familiar with home airport noise abatement procedures. The member is legally and financially responsible for noise abatement violations. 1.26. After each flight, aircraft will be properly secured by the following actions: o Chock wheels o Release the parking brake o Install gust lock o Turn the fuel selector to the OFF position o Turn off Master Switch o Assure that the rotating beacon is switched ON to visually identify an aircraft with a Master Switch left in the ON position. A&E Flying Club Operations Manual 12 March 2013 Page 5 of 19 o Lock all doors o Install Pitot cover o Install window covering o Attach tie down chains or ropes o Return the ignition key to the clipboard in the hangar. o Notify the Crew Chief of any maintenance issues encountered during the flight. 1.27. Squawk any issues found in flight in Schedule Master and as a courtesy notify the next members if the plane is squawked down. All accidents / incidents will be reported in accordance with AIM 7-6-2 (Aircraft Accident and Incident Reporting). The member at his/her earliest possible time will inform an Executive Board member of the accident / incident. 1.28. Members and CFI’s are responsible for notifying the Club’s Vice-President (Operations Officer) as to their current Medical Certificate, Flight Review and 6- month check ride status. 1.29. All members must provide a valid contact phone number. A&E Flying Club Operations Manual 12 March 2013 Page 6 of 19 2. AIRCRAFT SCHEDULING 2.1. All aircraft must be scheduled on the computer-based scheduling system (Schedule Master) prior to the flight. A member shall schedule only one aircraft for any given period. Reservations fall into five classes as follows: 2.1.1. Class A – 5 hours or less on Monday through Friday 2.1.2. Class B – 24 hours or less on Monday through Friday 2.1.3. Class C – Saturday, Sunday or any of the following six holidays: o New Years Day o Memorial Day o Independence Day o Labor Day o Thanksgiving Day o Christmas Day 2.1.4. Class D – Greater than 3 days (72 hours) but less than 5 days (120) hours 2.1.5. Class E – Five days (120) hours or more. Table 1 lists the maximum number of each type of reservations (A-E) a member can have in the scheduling system at one time. A member is permitted a maximum of six (6) reservations in the scheduling system at any one time. RESERVATION CLASS A B C D E MAX 4 2 0 0 0 OR 2 2 2 0 0 OR 2 2 1 1 0 OR 2 2 1 0 1 Table 1 – Reservation Class Limitations 2.2. Any reservations falling outside of Table 1 or back-to-back reservations to circumvent the above rules will not be permitted. Exceptions to the above rules require advance Executive Board approval. 2.3. Trips to Mexico require two weeks advance notice to the Vice-President (Operations Officer) and approval by the Executive Board. The member, at their own costs, must buy Mexican aircraft insurance from a qualified Mexican aircraft insurance agent and provide evidence of it to the Executive Board before the trip departure. 2.4. Reservations made for 5 days (120 hours) or more require advance approval of the Executive Board. A&E Flying Club Operations Manual 12 March 2013 Page 7 of 19 2.5. When a member takes an aircraft away from the home field, the following rules apply: 2.5.1. If more than five days, members shall request trip approval from the Executive Board giving the following information: o Aircraft requested o Trip Dates o Destination(s) 2.5.2. Members shall be charged a minimum flight time of 2 hours for each 24 hour period away from the home field. 2.5.3. Members shall pay all landing, hangar and/or tie-down fees associated with that trip. 2.5.4. Members are authorized to spend up to $500 to correct equipment malfunctions related to aircraft airworthiness. The Executive Board and Crew Chief shall be notified promptly when expenditures are made. Approval of an Executive Board member shall be obtained prior to spending in excess of $500. 2.5.5. Members shall notify the Vice-President (Operations Officer) and/or President of the revised return date and time in the event the aircraft cannot be returned to the home field as scheduled. 2.6. If a member has not appeared at the aircraft within the first thirty (30) minutes after the start of the scheduled reservation period, the reservation is automatically forfeited. Repeated failure to cancel reservations made in the scheduling system will result in disciplinary action by the Executive Board. 2.7. Members must access the scheduling system (Schedule Master) and reserve the aircraft under their own name. 2.8. A non-member (Club approved) CFI can schedule aircraft under their name for the following reasons: 2.8.1. A demo flight of two hours or less for a prospective member. The name of the membership prospect is to be entered next to the CFI’s name in Schedule Master. 2.8.2. While giving a Flight Review or 6 month check ride to a member who has been suspended from the reservation system. 2.8.3. Instructor VFR/IFR currency flights in the L.A. basin area. Flights are intended to maintain currency, not proficiency. 2.8.4. Flights approved by a Club officer and directly related to or in support of Club business. 2.9. With the exception of 2.8.2, CFI’s are not to schedule an aircraft for a student under their student’s name. A&E Flying Club Operations Manual 12 March 2013 Page 8 of 19 2.10. Members are to cancel their reservations if they do not plan to fly the aircraft. There is no late cancellation fee for the first time that the member fails to cancel their flight. After two occurrences within a 12 month period without acceptable justification, a one hour flight charge will be assessed for each violation. 2.11. Reserving an aircraft the same day you fly does not count toward the reservation limits shown in Table 1, however, a new schedule in Schedule Master MUST be made to reserve the aircraft prior to flight. 2.12. Members are to contact the next member who has the airplane reserved if they are returning after their planned schedule. Repeatedly returning late with an aircraft will result in scheduling limitations. A&E Flying Club Operations Manual 12 March 2013 Page 9 of 19 3. MEMBERSHIP FEE AND AIRCRAFT RENTAL RATES 3.1. Entry fees to join the Club and monthly dues shall be levied as outlined in Table 2. Member Category Active Associate Student Inactive Administrative Entry Fee Admin Fee None Admin Fee None Active Membership Fee Active Fee None None None 3 hours in an entry level aircraft Current Rate None Current Rate None Monthly Dues Dues Dues Dues Inactive Table 2 – Fee Schedule, see Appendix A for current rates 3.2. The Administrative Entry Fee is non-refundable whereas the Active Membership Fee is refundable upon termination of membership. 3.3. Resigning or terminated members must turn in their airport property pass card to the airport office and obtain a letter to that effect before refunds can be made. 3.4. Aircraft rates are set by the Executive Board and are available via Schedule Master. 3.5. The Student Administrative Entry Fee is fully applicable toward the Active Member Administrative Entry Fee at the time the Student member becomes an Active member. 3.6. Aircraft rental rates include the cost of fuel and oil used during the flight. A&E Flying Club Operations Manual 12 March 2013 Page 10 of 19 4. PAYMENT OF FLIGHT TIME CHARGES, DUES, AND MISCELLANEOUS FEES 4.1. Billing for flight time is based on Hobbs time. The person reserving the aircraft will be responsible for the payments. 4.2. The Club treasurer will be responsible for maintaining records of flight time charges for all members. The following rules apply: 4.2.1. New Member Check Policy. There shall be a four (4) business day waiting period for new members who pay their membership fees and initial flight time with a check. 4.2.2. Outstanding Balance. Members who have a negative account balance, meaning Outstanding Balance (or money owed) of $200 or more will result in suspension of the member’s scheduling privileges. The privileges will be restored upon the Treasurer’s receipt of the balance due. 4.2.3. Deleted. 4.2.4. Involuntary Termination. A negative account balance (or money owed) by the seventieth (70th) day of the month will result in Membership termination according to section 5.2 of the club Bylaws. 4.2.5. No-Fly Fee. Each Active Member is required to fly a minimum of one hour per month. A fixed fee will be assessed to the account against each Active Member’s account not meeting the one hour minimum by the end of the last day of the month. See Appendix A for fee schedule. 4.2.5.1 Club-approved CFI’s exercising the privileges of CFI are not changed a “No-Fly Fee.” 4.2.6. Any returned checks are subject to a $25 service charge. 4.3. Payment of Active and Inactive Dues 4.3.1. Membership Dues are to be paid by the beginning of the month, and the dues rate corresponding to a Member’s current status will be charged to the Member’s account on midnight of the last day of the month for the upcoming month. Member dues charges are shown in Appendix A. 4.3.2. Deleted. 4.3.3. Membership Status is accounted once a month at the beginning of the month, and consequently Membership Dues cannot be ‘pro-rated’. Members are expected to inform the Executive Board of intent to change status prior to the beginning of the upcoming month, according to section 1.5. A five (5) day grace period at the beginning and end of each month will be allowed for Member status change without incurring a Dues charge for the current month. A&E Flying Club Operations Manual 12 March 2013 Page 11 of 19 4.3.4. An Inactive Member may remain on inactive status indefinitely as long as he/she maintains a positive or zero balance on his/her account. If an Inactive Member becomes in arrears then that member has 70 days in which to pay their debt before their membership is terminated. During the 70 day grace period the Inactive Member does not have preference over another individual who is becoming an Active Member. 4.4. Miscellaneous Fees. Other non-flight charge fees, such as Missed Maintenance charges, merchandise reimbursements, or any other fee or charge to be paid by a Member will be posted to the Member’s account. 4.5. Members must present all bills incurred on behalf of the Club within sixty (60) days of the date of invoice for reimbursement by the Club Treasurer. Members purchasing fuel, parts, oil and/or required maintenance must present an original paid invoice with the following information: o The aircraft registration (tail) number o Supplier‘s name and address o Date and Invoice number o The price per gallon of fuel o The number of gallons purchased o Member name 4.6. The Club will reimburse for reasonable fuel costs at other airports. 4.6.1. Club-provided fuel credit cards should always be used for fuel purchases. 4.7. Deleted. 4.8. Landing and tie-down fees are always the member’s responsibility. A&E Flying Club Operations Manual 12 March 2013 Page 12 of 19 5. COMPENSATION 5.1. Club Officers 5.1.1. The President, Vice President/Operations Officer, Secretary and Maintenance Officer are each compensated one (1) hour of C-172 flight time per month. 5.1.2. The Treasurer is compensated three (3) hours of C-172 flight time per month. 5.2. Deleted. 5.3. Crew Chiefs are each compensated one (1) hour of C-172 flight time per month. 5.4. Coordinator Positions 5.4.1. The Membership Coordinator is compensated one (1) hour of C-172 flight time per month. 5.4.2. Deleted. 5.4.3. Other positions and/or activities may be compensated as approved by the Executive Board. A&E Flying Club Operations Manual 12 March 2013 Page 13 of 19 6. MAINTENANCE 6.1. Members are responsible for the maintenance of Club property and equipment. 6.2. Members shall participate in the maintenance activities of the Club, normally one Saturday (6 hours) per month. Members who do not complete a full Saturday scheduled maintenance will be charged a Partial Missed Maintenance Fee. Members who fail all participation in the Saturday scheduled maintenance will be charged a Full Missed Maintenance Fee. See Appendix A for fee schedule. 6.3. Members may make up a missed maintenance by performing a task or a series of tasks, assigned by the Vice President (Operations Officer), or a Crew Chief, during the current or following maintenance month. Credit for missed maintenance must be confirmed by the Vice President (Operations Officer) or a Crew Chief. 6.4. Any member planning to fly an aircraft during a scheduled maintenance session shall coordinate with the aircraft Crew Chief, Maintenance Officer, and Vice President (Operations Officer) and comply with their instructions. It is the responsibility of the member to assure that the normal monthly maintenance is performed on that particular aircraft for that month. 6.5. Only the Maintenance Officer, Crew Chiefs, or Executive Board members can authorize maintenance. Members performing unauthorized maintenance are subject to disciplinary action or fine. 6.6. Each member is responsible for assuring that Club aircraft are airworthy prior to flight. Any member who determines or suspects that a Club aircraft is not airworthy is authorized to ground the aircraft. The grounding procedure is: o Squawk the plane as “grounded” in Schedule Master o Notify the aircraft’s Crew Chief, Maintenance Officer and Vice President (Operations Officer) o Notify the members who have the aircraft scheduled for the remainder of the day. 6.7. The only members authorized to return a Club airplane to service are the aircraft’s Crew Chief, the Maintenance Officer, or the Vice President (Operations Officer). 6.8. VOT tests and GPS database updates are to be recorded in the back of the aircraft flight time log book per FAR 14 CFR Section 91.171. Crew chiefs (or their designee) are expected to complete and log VOT tests each maintenance day and to update the GPS database when it expires each cycle. 6.9. Addition of oil to aircraft shall be recorded during the post-flight process in Schedule Master. 6.10. Landings at fields where fees are billed to the aircraft owner, such as landing fees at KSMO, will be billed by the Treasurer to the account of the pilot who has the plane checked out when the landing fee is incurred. A&E Flying Club Operations Manual 12 March 2013 Page 14 of 19 6.11. FAR Part 43 Appendix A Owner/Operator Preventive Maintenance items may be performed by an active Club member who holds at least a Private Pilot certificate or higher and has received training or supervision by the holder of an A&P certificate. 6.12. Club members performing FAR Part 43 Appendix A preventive maintenance items must sign them off with their name, certificate number and type of license. Student pilots are not authorized to perform or sign off FAR Part 43 Appendix A items. 6.13. All FAR Part 43 Appendix A Owner/Operator Preventive Maintenance shall be recorded in the aircraft’s “Monthly Maintenance Records Book.” All other types of preventive maintenance repair or alterations not listed in FAR Part 43 Appendix require an A&P to sign off the task in the aircraft, engine or propeller logbook. 6.14. The Club shall keep a written record of all FAR Part 43 Appendix A preventive maintenance tasks that a member has been trained on. The training record shall list the type of maintenance training, the trainee’s name, date completed and the name of the person conducting the training. 6.15. The Pilot-in-Command is responsible for verifying all required inspections and A/Ds have been complied with and are properly documented in the maintenance records. 6.16. A copy of required inspection due dates (e.g., Static System Check) and recurring A/D tach times shall be maintained in Schedule Master. 6.17. Members requesting to make up a missed maintenance day must get advance approval from the Vice President (Operations Officer), or a Crew Chief, prior to performing any type of make up maintenance. 6.18. Flight time charged to maintenance should be recorded in Schedule Master as “maintenance.” 6.19. Crew Chiefs are expected to complete the return to service checklist each maintenance day and file it with their completed maintenance check sheet in the maintenance records. 6.19.1. Maintenance flights on Maintenance Day (including aircraft washing and return to service) are limited to 0.6 hrs (Hobbs) unless previously approved by the Executive Board. 6.19.2. Maintenance flights are limited to required crew only. No passengers shall be allowed on maintenance or return to service flights. 6.20. Members are to review active squawks and required maintenance schedule in Schedule Master prior to each flight. A&E Flying Club Operations Manual 12 March 2013 Page 15 of 19 7. CERTIFICATED FLIGHT INSTRUCTORS 7.1. A CFI must have a current instructor rating plus a minimum of 500 logged hours and must meet the qualifications outlined in Section 1.16 above. 7.2. A CFI must fly a Club aircraft and attend a general Club membership meeting at least every 6 months to remain as an active Club CFI. 7.3. The Instructor Coordinator will resolve any disputes that may arise among Club CFI’s. He may terminate any CFI who is not acting in accordance with the Club rules and policies. In the event of disputes between members and Club approved instructors over members’ or instructors’ qualifications to fly or instruct in Club aircraft, the Instructor Coordinator shall be the sole and final authority on determining whether the member or instructor is qualified. Where appropriate, the Instructor Coordinator shall specify whether remedial training is required. 7.4. CFIs are exempt from the 6-month proficiency check as outlined in Section 1.2 provided the CFI has current certification. A&E Flying Club Operations Manual 12 March 2013 Page 16 of 19 8. INSURANCE 8.1. The Club shall provide the following insurance for Club owned aircraft: 8.1.1. $1,000,000 combined single limit liability coverage for bodily injury and property damage including passengers with passenger liability limited internally to $100,000. 8.1.2. Aircraft physical damage – see Appendix A for deductible schedule. 8.1.3. Medical o Each person including crew is $1000 o Each occurrence is $4,000 8.2. A member, including a grounded and/or inactive member, moving or handling any Club property is responsible for said property and shall be liable for the Club’s insurance deductible in the case of an insurance claim arising from the member’s actions or negligence. 8.3. Members and their guests are responsible for any damage inflicted by their cars on the Club’s hangar or aircraft. 8.4. Members are responsible for damage done to the tires, and any. 8.5. A member must obtain and present a written binder from a reputable underwriter to a member of the Executive Board extending the present insurance coverage for flights to Mexico or Canada or any other area exceeding the geographical limits of current Club insurance. A&E Flying Club Operations Manual 12 March 2013 Page 17 of 19 9. CREW CHIEFS Expectations and responsibilities of Crew Chiefs are described below. 9.1. Track and update hourly and calendar maintenance notifications in schedule master (e.g. seat rail AD, vacuum pump replacement, engine TBO, etc) 9.2. Use Schedule Master to schedule aircraft for monthly maintenance, annuals, engine changes, and grounding discrepancies. 9.3. Review maintenance checklist prior to Maintenance Day to know if any special equipment is needed. 9.4. Purchasing: 9.4.1. Purchase parts under $500 for airworthiness issues, 9.4.2. Above $500 -OR- elective maintenance requires board approval. 9.5. Correct squawks in a timely manner. Coordinate with A&P if required. 9.6. Ensure aircraft logbooks and monthly maintenance records are kept up to date. 9.7. Conduct return-to-service flights: 9.7.1. MINIMAL crew – pilot and copilot ONLY. Both must be legal to act as PIC. 9.7.2. Keep total Mx time (including wash, VOT, RTS) to approx 0.6 flight time. 9.8. Ensure GPS database is up to date (be mindful of subscription expiration dates). A&E Flying Club Operations Manual 12 March 2013 Page 19 of 19 Appendix A. Fees and Deductibles Membership Fees Abbreviation Amount Administrative Entry – one time Admin $200 Active Membership (Equity Investment) – one time Active (Buy-in) $600 3 hours of C-172 time – one time (required only upon new membership) Current Rate (see web site or Schedule Master) Dues – Monthly Dues $89 Inactive Dues – Monthly Inactive $5 Insurance Deductible In Motion $2500 Not in Motion $100 Other Fees Partial Missed Maintenance Partial Missed Maint $30 Full Missed Maintenance Missed Maint $60 Minimum monthly flight hour No Fly $39