14 CFR Part 111 — Pilot Records Database

Federal Aviation Administration, DOT § 111.10 ownership program issued in accord- (c) This part does not apply to for- ance with subpart K of part 91 of this eign air carriers or operators subject to part 375 of this title.

chapter.

(3) Each operator that holds a letter [Docket FAA–2020–0246, Amdt. 111–1, 86 FR of authorization issued in accordance 31060, June 10, 2021, as amended by Docket FAA–2023–1275, Amdt. 111–2, 89 FR 92486, Nov.

with § 91.147 of this chapter.

21, 2024] (4) Each operator that operates two or more aircraft described in paragraph § 111.5 Compliance date.

(b)(4)(i), (ii), or (iii) of this section, in (a) Compliance with this part is re- furtherance of or incidental to a busi- quired by September 9, 2024, except as ness, solely pursuant to the general op- provided in §§ 111.15, 111.100, 111.200, and erating and flight rules in part 91 of 111.255.

this chapter, or that operates aircraft (b) Beginning on September 9, 2024, pursuant to a Letter of Deviation Au- the Pilot Records Improvement Act thority issued under § 125.3 of this chap- (PRIA) ceases to be effective and will ter.

not be an available alternative to PRD (i) Standard airworthiness airplanes for operators, entities, or trustees to that require a type rating under which this subpart applies.

§ 61.31(a) of this chapter.

(ii) Turbine-powered rotorcraft.

§ 111.10 Definitions.

(iii) Large powered-lift.

For purposes of this part, the term— (5) Each entity that conducts public Authorized user means an individual aircraft operations as defined in 49 who is employed by an operator, enti- U.S.C. 40102(a)(41) on a flight that ty, or trustee and who is designated by meets the qualification criteria for a responsible person to access the PRD public aircraft status in 49 U.S.C. 40125, on behalf of the employer for purposes unless the entity is any branch of the of reporting and evaluating records United States Armed Forces, National that pertain to an individual pilot ap- Guard, or reserve component of the plicant.

Armed Forces. Begin service as a pilot means the ear- (6) Each trustee in bankruptcy of any liest date on which a pilot serves as a pilot flight crewmember or is assigned operator or entity described in this duties as a pilot in flight for an oper- paragraph, subject to the following cri- ator or entity that is subject to the ap- teria: plicability of this part.

(i) If any operator subject to the re- Final disciplinary action record means quirements of this subpart files a peti- a last-in-time record of corrective or tion for protection under the Federal punitive action taken by an operator bankruptcy laws, the trustee appointed or entity who is subject to the applica- by the bankruptcy court must comply bility of this part in response to an with the requirements of subparts A event pertaining to pilot performance.

and C of this part.

No disciplinary action is considered (ii) The operator may delegate its au- final until the operator determines the thority to the trustee appointed by the action is not subject to any pending bankruptcy court to access the PRD on dispute.

its behalf in accordance with § 111.20 or Final separation from employment the trustee may submit an application record means a last-in-time record of to the FAA requesting access to the any action ending the employment re- PRD consistent with the requirements lationship between a pilot and an oper- of § 111.15.

ator or entity who is subject to the ap- (7) Each person that submits or is plicability of this part. No separation identified on the application described from employment is considered final in § 111.15 and is approved by the Ad- until the operator determines the sepa- ministrator to access the PRD.

ration is not subject to any pending (8) Each person who is employed as a dispute.

pilot by, or is seeking employment as a Historical record means a record that pilot with, an operator subject to the an operator subject to the applicability applicability of this part. of Subpart C of this part must generate VerDate Sep<11>2014 10:01 Aug 27, 2026 Jkt 268049 PO 00000 Frm 00021 Fmt 8010 Sfmt 8010 Y:\SGML\268049.XXX 268049 jgilmore on DSK4WB1RN3PROD with CFR 14 CFR Ch. I (1–1–26 Edition) § 111.15 and maintain in accordance with 49 least 30 days before the operator or en- U.S.C. 44703(h)(4) and must report to tity initiates aircraft operations.

the PRD in accordance with 49 U.S.C.

(2) Within 30 days of appointment by 44703(i)(15)(C)(iii).

a bankruptcy court as described in PRD Date of Hire means: § 111.1(b)(6)(i), a trustee must submit (1) The earliest date on which an in- the application required by this section dividual: or receive delegation of access from the (i) Begins any form of required train- applicable operator or entity.

ing in preparation for the individual’s (b) The application required by this service as a pilot on behalf of an oper- section must contain the following in- ator or entity subject to the applica- formation: bility of this part; or (1) The full name, job title, telephone (ii) Performs any duty as a pilot for number, and electronic mail address of an operator or entity subject to the ap- the responsible person who is author- plicability of this part.

ized to submit the application in ac- (2) This definition includes both di- cordance with paragraph (d) of this sec- rect employment and employment that tion; occurs on a contract basis for any form (2) The name of the operator, entity, of compensation.

or trustee; Proxy means a person who is des- (3) The FAA air carrier or operating ignated by a responsible person to ac- certificate number, as applicable; and cess the PRD on behalf of an operator, (4) Any other item the Administrator entity, or trustee subject to the appli- determines is necessary to verify the cability of this part for purposes of re- identity of all individuals designated porting or retrieving records.

by an operator, entity, or trustee to ac- Record pertaining to pilot performance cess the PRD.

means a record of an activity or event (c) The application required by this directly related to a pilot’s responsibil- section must be submitted by a respon- ities or completion of the core duties sible person who holds at least one of in conducting safe aircraft operations, the following positions, unless other- as assigned by the operator employing wise approved by the Administrator: the pilot.

(1) For each operator that holds an Reporting entity means an operator, air carrier or operating certificate entity, or trustee that is subject to the issued in accordance with part 119 for applicability of subpart C of part 111, operations under part 121, a person including its responsible person, au- serving in a management position re- thorized users, and proxies.

quired by § 119.65(a) of this chapter.

Responsible person means the indi- (2) For each operator that holds an vidual identified on the application re- operating certificate issued in accord- quired by § 111.15 and who meets at ance with part 119 for operations under least one of the criteria in § 111.15(e).

part 125, a person serving in a manage- Reviewing entity means operator that ment position required by § 125.25(a) of is subject to the applicability of sub- this chapter.

part B of part 111, including its respon- sible person, authorized users, and (3) For each operator that holds an proxies. operating certificate issued in accord- ance with part 119 for operations under E FFECTIVE D ATE N OTE : At 86 FR 31067, June part 135 using more than one pilot in 10, 2021, § 111.10 was amended by removing the its operations, a person serving in a definition of ‘‘historical record,’’ effective management position required by Sept. 10, 2029.

§ 119.69(a) of this chapter.

§ 111.15 Application for database ac- (4) For each operator that holds an cess.

operating certificate issued in accord- ance with part 119 for operations under (a)(1) Each operator or entity to part 135 authorized to use only one which this part applies that plans to initiate operations after September 8, pilot in its operations, the pilot named 2021, must submit the application re- in that certificate holder’s operation quired by this section to the FAA at specifications.

VerDate Sep<11>2014 10:01 Aug 27, 2026 Jkt 268049 PO 00000 Frm 00022 Fmt 8010 Sfmt 8010 Y:\SGML\268049.XXX 268049 jgilmore on DSK4WB1RN3PROD with CFR Federal Aviation Administration, DOT § 111.30 (5) For each operator that holds a let- § 111.20 Database access.

ter of authorization issued in accord- (a) Delegation. The responsible person ance with § 91.147 of this chapter, an in- may delegate PRD access to authorized dividual designated as the responsible users or proxies for purposes of compli- person on the operator’s letter of au- ance by the operator, entity, or trustee thorization.

with the requirements of subpart B or (6) For each operator that holds man- C of this part.

agement specifications for a fractional (b) Terms for access. No person may ownership program issued in accord- use the PRD for any purpose other ance with subpart K of part 91 of this than to inform a hiring decision con- chapter, an authorized individual des- cerning a pilot or to report information ignated by the fractional ownership on behalf of the operator, entity, or program manager, as defined in trustee.

§ 91.1001(b) of this chapter, who is em- (c) Continuing access for authorized ployed by the fractional ownership pro- users and proxies. PRD access by au- gram and whose identity the Adminis- thorized users and proxies is contin- trator has verified.

gent on the continued validity of the (7) For any other operator or entity responsible person’s electronic access.

subject to the applicability of this If a responsible person’s electronic ac- part, or any trustee appointed in a cess is cancelled, the database access of bankruptcy proceeding, an individual authorized users and proxies will be authorized to sign and submit the ap- cancelled unless the operator, entity, plication required by this section who or trustee submits an amended applica- is employed by the operator and whose tion for database access and receives identity the Administrator has FAA approval of that application in ac- verified.

cordance with § 111.15.

(d) Each operator, entity, or trustee must submit to the FAA— § 111.25 Denial of access.

(1) An amended application for data- (a) The Administrator may deny PRD base access no later than 30 days after access to any person for failure to com- any change to the information included ply with any of the duties or respon- on the initial application for database sibilities prescribed by this part or as access occurs, except when the change necessary to preserve the security and pertains to the identification or des- integrity of the database, which in- ignation of the responsible person.

cludes but is not limited to— (2) An amended application identi- (1) Making a fraudulent or inten- fying another responsible person eligi- tionally false report of information to ble for database access in accordance the database; or with this section, immediately when (2) Misusing or misappropriating user the operator, entity, or trustee is rights or protected information in the aware of information that would cause database.

the current responsible person’s data- (b) The Administrator may deny any base access to be cancelled or denied.

operator or entity access to the PRD if (e) Upon approval by the FAA of a re- the Administrator revokes or suspends quest for access to the PRD, each per- the operating certificate or other au- son identified in paragraph (e) is au- thorization to operate.

thorized to: (c) Any person whose access to the (1) Access the database for purposes database has been denied by the Ad- consistent with the provisions of this ministrator may submit a request for part, on behalf of the operator, entity, reconsideration of the denial in a form or trustee for which the person is au- and manner the Administrator pro- thorized, for purposes consistent with vides. Database access will not be per- the provisions of this part; and mitted pending reconsideration.

(2) Delegate PRD access to author- ized users and proxies in accordance § 111.30 Prohibited access and use.

with § 111.20.

(a) No person may access the data- base for any purpose other than the [86 FR 31060, June 10, 2021, as amended at 86 FR 31067, June 10, 2021] purposes provided by this part.

VerDate Sep<11>2014 10:01 Aug 27, 2026 Jkt 268049 PO 00000 Frm 00023 Fmt 8010 Sfmt 8010 Y:\SGML\268049.XXX 268049 jgilmore on DSK4WB1RN3PROD with CFR 14 CFR Ch. I (1–1–26 Edition) § 111.35 (b) No person may share, distribute, records in accordance with this sub- publish, or otherwise release any part, the operator or entity must com- record accessed in the database to any ply with § 111.120.

person or individual not directly in- [86 FR 31060, June 10, 2021, as amended at 86 volved in the hiring decision, unless FR 31067, June 10, 2021] specifically authorized by law or unless the person sharing or consenting to § 111.105 Evaluation of pilot records.

share the record is the subject of the (a) Except as provided in § 111.115, no record.

reviewing entity may permit an indi- (c) Each person that accesses the vidual to begin service as a pilot until PRD to retrieve a pilot’s records must the reviewing entity has evaluated all protect the confidentiality of those relevant information in the PRD.

records and the privacy of the pilot as (b) Evaluation must include review of to those records.

all of the following information per- taining to that pilot: § 111.35 [Reserved] (1) All FAA records in the PRD as de- scribed in § 111.135.

§ 111.40 Record retention.

(2) All records in the PRD submitted (a) The Administrator will maintain by a reporting entity.

a pilot’s records in the PRD for the life (3) All motor vehicle driving records of the pilot. Any person requesting re- obtained in accordance with § 111.110.

moval of the records pertaining to an (4) The employment history the pilot individual pilot must notify the FAA of provides to the PRD in accordance the pilot’s death in a form and manner with subpart D of this part. If, upon re- acceptable to the Administrator.

view of the employment history pro- (b) The notification must include the vided by the pilot and the records de- following: scribed in (b)(2) of this section, a re- (1) The full name of the pilot as it ap- viewing entity determines that records pears on his or her pilot certificate; might be available that the pilot’s pre- (2) The pilot’s FAA-issued certificate vious employer has not yet uploaded in number; and the database, the reviewing entity (3) A certified copy of the individ- must submit a request to the pilot’s ual’s certificate of death.

previous employer(s) through the PRD to report any applicable records in ac- Subpart B—Access to and cordance with the process in Evaluation of Records § 111.215(b).

§ 111.100 Applicability.

§ 111.110 Motor vehicle driving record request.

(a) This subpart prescribes require- (a) Except as provided in paragraph ments for the following reviewing enti- (d) of this section, no reviewing entity ties: may permit an individual to begin (1) Each operator that holds an air service as a pilot unless the reviewing carrier or operating certificate issued entity has requested and evaluated all by the Administrator in accordance relevant information identified with part 119 of this chapter and is au- through a National Driver Register thorized to conduct operations under (NDR) search set forth in chapter 303 of part 121, part 125, or part 135 of this Title 49 concerning the individual’s chapter.

(2) Each operator that holds manage- motor vehicle driving history in ac- ment specifications to operate in ac- cordance with the following: cordance with subpart K of part 91 of (1) The reviewing entity must obtain this chapter. the written consent of that individual, (3) Each operator that holds a letter in accordance with § 111.310, before re- of authorization to conduct air tour op- questing an NDR search for the indi- erations in accordance with § 91.147 of vidual’s State motor vehicle driving this chapter. records; (b) If an operator described in (2) After obtaining the written con- § 111.1(b)(4) or an entity described in sent of the individual, the reviewing § 111.1(b)(5) accesses the PRD to review entity must submit a request to the VerDate Sep<11>2014 10:01 Aug 27, 2026 Jkt 268049 PO 00000 Frm 00024 Fmt 8010 Sfmt 8010 Y:\SGML\268049.XXX 268049 jgilmore on DSK4WB1RN3PROD with CFR Federal Aviation Administration, DOT § 111.200 NDR to determine whether any State ing records the reviewing entity ob- maintains relevant records pertaining tained regarding that pilot in accord- to that individual; and ance with § 111.110. The reviewing enti- (3) When the NDR search result is re- ty must provide to the pilot all copies turned, if the NDR search result indi- of State motor vehicle driving records cates that records exist concerning obtained within 30 days of receiving that individual, the reviewing entity the request from that pilot.

must submit a request for the relevant § 111.135 FAA records.

motor vehicle driving records to each chief driver licensing official of each No reviewing entity may permit an State identified in the NDR search re- individual to begin service as a pilot sult.

unless a responsible person or author- (b) Each reviewing entity must docu- ized user has accessed and evaluated all ment in the PRD that the reviewing relevant FAA records for that indi- entity complied with this section, as vidual in the PRD, including: prescribed at § 111.240.

(a) Records related to current pilot (c) Upon the Administrator’s request, and medical certificate information, each reviewing entity must provide including associated type ratings and documentation showing the reviewing information on any limitations to entity has conducted the search re- those certificates and ratings.

quired by paragraph (a). The reviewing (b) Records maintained by the Ad- entity must retain this documentation ministrator concerning any failed at- for five years.

tempt of an individual to pass a prac- (d) This section does not apply to op- tical test required to obtain a certifi- erators described in § 111.100(a)(2) cate or type rating under part 61 of this through (3).

chapter.

(c) Records related to enforcement § 111.115 Good faith exception.

actions resulting in a finding by the Reviewing entities may allow an in- Administrator, which was not subse- dividual to begin service as a pilot quently overturned, of a violation of without first evaluating records in ac- title 49 of the United States Code or a cordance with § 111.105 only if the re- regulation prescribed or order issued viewing entity— under that title.

(a) Made a documented, good faith (d) Records related to an individual attempt to access all necessary infor- acting as pilot in command or second mation maintained in the PRD that in command during an aviation acci- the reviewing entity is required to dent or incident.

evaluate; and (e) Records related to an individual’s (b) Received notice from the Admin- pre-employment drug and alcohol test- istrator that information is missing ing history and other U.S. Department from the PRD pertaining to the indi- of Transportation drug and alcohol vidual’s employment history as a pilot.

testing including: (1) Verified positive drug test results; § 111.120 Pilot consent and right of re- (2) Alcohol misuse violations, includ- view.

ing confirmed alcohol results of 0.04 or (a) No reviewing entity may retrieve greater; and records in the PRD pertaining to any (3) Refusals to submit to drug or al- pilot prior to receiving that pilot’s cohol testing.

written consent authorizing the release of that pilot’s information maintained Subpart C—Reporting of Records in the PRD.

by Air Carriers and Operators (b) The consent required in paragraph (a) of this section must be documented § 111.200 Applicability.

by that pilot in accordance with § 111.310. (a) This subpart prescribes the re- (c) Any pilot who submits written quirements for reporting records to the consent to a reviewing entity in ac- PRD about individuals employed as pi- cordance with § 111.310(c) may request a lots and applies to the following re- copy of any State motor vehicle driv- porting entities: VerDate Sep<11>2014 10:01 Aug 27, 2026 Jkt 268049 PO 00000 Frm 00025 Fmt 8010 Sfmt 8010 Y:\SGML\268049.XXX 268049 jgilmore on DSK4WB1RN3PROD with CFR

14 CFR Ch. I (1–1–26 Edition) § 111.200, Nt.

(1) Each operator that holds an air (1) All records described in §§ 111.220 carrier or operating certificate issued through 111.240 generated on or after in accordance with part 119 of this June 10, 2022; chapter and is authorized to conduct (2) The PRD date of hire.

(c) No person may enter or cause to operations under part 121, 125, or 135 of be entered into the PRD any informa- this chapter.

tion described in § 111.245.

(2) Each operator that holds manage- ment specifications to operate in ac- [Docket FAA–2020–0246, Amdt. 111–1, 86 FR cordance with subpart K of part 91 of 31060, 31067, June 10, 2021] this chapter.

§ 111.210 Format for reporting infor- (3) Each operator that holds a letter mation.

of authorization to conduct air tour op- Each reporting entity must report to erations in accordance with § 91.147 of the PRD all records required by this this chapter.

subpart for each individual the report- (4) Each operator described in ing entity employed as a pilot in a § 111.1(b)(4).

form and manner prescribed by the Ad- (5) Each entity that conducts public ministrator.

aircraft operations as described in § 111.1(b)(5).

§ 111.215 Method of reporting.

(6) The trustee in bankruptcy of any (a) Except as provided in paragraph operator described in this section.

(b) of this section, all records required (b) Compliance is required for this to be reported to the PRD under this subpart as follows: subpart must be reported within 30 (1) Compliance with this subpart is days of the effective date of the record, required within 30 days of the reporting or within 30 days of the record becom- entity commencing aircraft operations.

ing final when the record is a discipli- (2) Specific compliance dates for nary action record or a separation from records described in § 111.205(b)(2) are employment record.

set forth in § 111.255.

(b) Each operator conducting an op- eration described in § 111.1(b)(4), entity [86 FR 31060, June 10, 2021, as amended at 86 conducting a public aircraft operation, FR 31067, June 10, 2021] operator conducting an air tour oper- E FFECTIVE D ATE N OTE : At 86 FR 31067, June ation under § 91.147, or a trustee for 10, 2021, § 111.200 was amended by revising such an operator or entity must either paragraph (b), effective Sept. 10, 2029. For the comply with paragraph (a) of this sec- convenience of the user, the revised text is tion or report and retain pilot records set forth as follows: in accordance with all requirements of § 111.200 Applicability.

this paragraph.

(1) Operators, entities, or trustees listed in this paragraph (b) must report * * * * * a record described in § 111.225, § 111.230, (b) Compliance with this subpart is re- or § 111.235 to the PRD upon receipt of quired beginning within 30 days of the re- a request from a reviewing entity with- porting entity commencing aircraft oper- in 14 days, unless the record memorial- ations.

izes one or more of the following: (i) A disciplinary action that resulted * * * * * in permanent or temporary removal of the pilot from aircraft operations as § 111.205 Reporting requirements.

described in § 111.230, which must be re- (a) Each reporting entity must pro- ported in accordance with paragraph vide the information required in para- (a) of this section.

graph (b) of this section for any indi- (ii) A separation from employment vidual employed as a pilot beginning action resulting from a termination as on the PRD date of hire for that indi- described in § 111.235, which must be re- vidual.

ported in accordance with paragraph (b) Each reporting entity must report (a) of this section.

the following records to the PRD for (2) If no records are available at time each individual employed as a pilot: of request from a reviewing entity, the VerDate Sep<11>2014 10:01 Aug 27, 2026 Jkt 268049 PO 00000 Frm 00026 Fmt 8010 Sfmt 8010 Y:\SGML\268049.XXX 268049 jgilmore on DSK4WB1RN3PROD with CFR Federal Aviation Administration, DOT § 111.220 operator, entity, or trustee must pro- which the employer must retain in ac- vide written confirmation within 14 of cordance with 49 CFR 40.333(a)(1)(v).

the days of the request to the PRD that (2) Records concerning alcohol mis- no records are available. use, including— (3) An operator, entity, or trustee (i) A test result with a confirmed must retain a record eligible to be re- breath alcohol concentration of 0.04 or ported upon request under paragraph greater, which the employer must re- (b)(1) of this section for five years from tain in accordance with the date of creation, unless the oper- § 120.219(a)(2)(i)(B) of this chapter; ator or entity already reported that (ii) Any record pertaining to an oc- record to the PRD.

currence of on-duty alcohol use, pre- (c) For records created before June duty alcohol use, or alcohol use fol- 10, 2022, and maintained in accordance lowing an accident, which the em- with PRIA, an operator, entity, or ployer must retain in accordance with trustee listed in paragraph (b) of this § 120.219(a)(2)(i)(D) of this chapter; section must continue to maintain all (iii) Any refusal to submit to alcohol records that would have been provided testing, that the employer must retain in response to a PRIA request for five in accordance with § 120.219(a)(2)(i)(B) years from the date of creation of the of this chapter and 49 CFR record, and must report that record 40.333(a)(1)(iii); upon request from a reviewing entity (iv) All return-to-duty alcohol test in accordance with paragraph (b).

results, that the employer must retain in accordance with 49 CFR [Docket FAA–2020–0246, Amdt. 111–1, 86 FR 40.333(a)(1)(i) or (iii) or (a)(4); 31060, 31067, June 10, 2021] (v) All follow-up alcohol test results, E FFECTIVE D ATE N OTE : At 86 FR 31067, June which the employer must retain in ac- 10, 2021, § 111.215 was amended by removing cordance with 49 CFR 40.333(a)(1)(v).

paragraph (c), effective Sept. 8, 2027.

(b) Each record reported to the PRD in accordance with paragraph (a) of § 111.220 Drug and alcohol testing records. this section must include the fol- lowing: (a) Each operator or trustee required (1) In the case of a drug or alcohol to comply with part 120 of this chapter test result: and subject to the applicability of this (i) The type of test administered; subpart must report to the PRD the (ii) The date the test was adminis- following records for each individual tered; and whom the reporting entity has em- (iii) The result of the test.

ployed as a pilot: (2) In the case of alcohol misuse, as (1) Records concerning drug testing, described in paragraph (a)(2)(ii) of this including— section: (i) Any drug test result verified posi- (i) The type of each alcohol misuse tive by a Medical Review Officer, that violation; the Medical Review Officer and em- (ii) The date of each alcohol misuse ployer must retain in accordance with violation.

§ 120.111(a)(1) of this chapter and 49 CFR (c) In addition to the requirements of 40.333(a)(1)(ii); §§ 120.113(d)(3) and 120.221(c), operators (ii) Any refusal to submit to drug required to report in accordance with testing or records indicating sub- this section must report records within stituted or adulterated drug test re- 30 days of the following occurrences, as sults, which the employer must retain applicable: in accordance with 49 CFR 40.333(a)(1)(iii); (1) The date of verification of the drug test result; (iii) All return-to-duty drug test re- (2) The date of the alcohol test re- sults verified by a Medical Review Offi- sult; cer, that the employer must retain in accordance with 49 CFR 40.333(a)(1)(ii) (3) The date of the refusal to submit or (iii) or (a)(4); to testing; or (iv) All follow-up drug test results (4) The date of the alcohol misuse oc- verified by a Medical Review Officer, currence.

VerDate Sep<11>2014 10:01 Aug 27, 2026 Jkt 268049 PO 00000 Frm 00027 Fmt 8010 Sfmt 8010 Y:\SGML\268049.XXX 268049 jgilmore on DSK4WB1RN3PROD with CFR 14 CFR Ch. I (1–1–26 Edition) § 111.225 (7) Comments of check pilot or eval- § 111.225 Training, qualification, and proficiency records. uator, if applicable under part 91, 121, 125, or 135 of this chapter. For unsatis- (a) Except as provided in paragraph factory events, the tasks or maneuvers (b) of this section, each reporting enti- considered unsatisfactory must be in- ty must provide to the PRD the fol- cluded.

lowing records for each individual (d) An operator, entity, or trustee whom the reporting entity has em- ployed as a pilot: that complies with § 111.215(b) must re- port records in accordance with para- (1) Records establishing an individ- graphs (a) through (c) of this section ual’s compliance with FAA-required upon request, if that operator or entity training, qualifications, and pro- ficiency events, which the reporting possesses those records.

entity maintains pursuant to (e)(1) Each reporting entity must pro- § 91.1027(a)(3), § 121.683, § 125.401 or vide a record within 30 days of creating § 135.63(a)(4) of this chapter, as applica- that record, in accordance with ble, including comments and evalua- § 111.215(a), unless the reporting entity tions made by a check pilot or eval- is an operator, entity, or trustee com- uator; and plying with § 111.215(b).

(2) Other records the reporting entity (2) An operator, entity, or trustee maintains documenting an individual’s complying with § 111.215(b) must pro- compliance with FAA or employer-re- vide records described in this section or quired training, checking, testing, pro- a statement that it does not have any ficiency, or other events related to records described in this section within pilot performance concerning the 14 days of receiving a request from a training, qualifications, proficiency, reviewing entity.

and professional competence of the in- dividual, including any comments and § 111.230 Final disciplinary action evaluations made by a check pilot or records.

evaluator.

(a) Except as provided in paragraph (b) No person may report any of the (b) of this section, each reporting enti- following information for inclusion in ty must provide to the PRD any final the PRD: disciplinary action record pertaining (1) Records related to flight time, to pilot performance with respect to an duty time, and rest time.

individual whom the reporting entity (2) Records demonstrating compli- has employed as a pilot.

ance with physical examination re- (b) No person may report to the PRD quirements or any other protected any record of disciplinary action that medical records.

was subsequently overturned because (3) Records documenting recent flight the event prompting the action did not experience.

occur or the pilot was not at fault as (4) Records identified in § 111.245.

determined by— (c) Each record reported to the PRD (1) A documented agreement between in accordance with paragraph (a) of the employer and the pilot; or this section must include: (2) The official and final decision or (1) Date of the event; order of any panel or person with au- (2) Aircraft type, if applicable; thority to review employment dis- (3) Duty position of the pilot, if appli- putes, or by any court of law.

cable; (c) If a reporting entity receives no- (4) Training program approval part tice that any disciplinary action record and subpart of this chapter, as applica- reported to the PRD under paragraph ble; (a) of this section was overturned in ac- (5) Crewmember training and quali- cordance with paragraph (b), that enti- fication curriculum and category of ty must correct the pilot’s PRD record training as reflected in either a FAA- in accordance with § 111.250 within 10 approved or employer-mandated train- days.

ing program; (6) Result of the event (satisfactory (d) Each final disciplinary action or unsatisfactory); record that must be reported to the VerDate Sep<11>2014 10:01 Aug 27, 2026 Jkt 268049 PO 00000 Frm 00028 Fmt 8010 Sfmt 8010 Y:\SGML\268049.XXX 268049 jgilmore on DSK4WB1RN3PROD with CFR Federal Aviation Administration, DOT § 111.235 PRD under paragraph (a) of this sec- whom the reporting entity has em- tion must include the following infor- ployed as a pilot: mation: (1) Records concerning separation (1) The type of disciplinary action from employment kept pursuant to taken by the employer, including writ- § 91.1027(a)(3), § 121.683, § 125.401 or ten warning, suspension, or termi- § 135.63(a)(4) of this chapter; and nation; (2) Records pertaining to pilot per- (2) Whether the disciplinary action formance kept concerning separation resulted in permanent or temporary re- from employment for each pilot that it moval of the pilot from aircraft oper- employs.

ations; (b) No person may report to the PRD (3) The date the disciplinary action any record regarding separation from occurred; and employment that was subsequently (4) Whether there are additional doc- overturned because the event prompt- uments available that are relevant to ing the action did not occur or the the record.

pilot was not at fault as determined (e) An operator, entity, or trustee by— complying with § 111.215(b) must report (1) A documented agreement between records described in paragraphs (a) the employer and the pilot; or through (d) of this section upon re- (2) The official and final decision or quest, unless the disciplinary action re- order of any panel or individual given sulted in permanent or temporary re- authority to review employment dis- moval of the pilot from aircraft oper- putes, or by any court of law.

ations. If the disciplinary action re- (c) If a reporting entity receives no- sulted in permanent or temporary re- tice that any separation from employ- moval of the pilot from aircraft oper- ment record reported to the PRD under ations, the operator, entity, or trustee must report the record in accordance paragraph (a) of this section was over- with § 111.215(a). turned in accordance with paragraph (f)(1) A reporting entity must provide (b) of this section, that entity must records of final disciplinary actions no correct the pilot’s PRD record in ac- later than 30 days after the action is cordance with § 111.250 within 10 days.

final, unless the reporting entity is an (d) Each separation from employ- operator, entity or trustee complying ment action record that must be re- with § 111.215(b).

ported to the PRD in accordance with (2) An operator, entity or trustee paragraph (a) of this section must in- complying with § 111.215(b) must report clude a statement of the purpose for records described in this section, or the separation from employment ac- state that it does not have any applica- tion, including: ble records, within 14 days of receiving (1) Whether the separation resulted a request from a reviewing entity.

from a termination as a result of pilot (g) Each reporting entity must: performance, including professional (1) Retain documents relevant to the disqualification; record reported under paragraph (a) of (2) Whether the separation is based this section for five years, if available; on another reason, including but not and limited to physical (medical) disquali- (2) Provide such documents upon re- fication, employer-initiated separation quest within 14 days to: not related to pilot performance, or (i) A reviewing entity; or any resignation, including retirement; (ii) The pilot that is the subject of (3) The date of separation from em- the record.

ployment; and § 111.235 Final separation from em- (4) Whether there are additional doc- ployment records.

uments available that are relevant to the record.

(a) Except as provided in paragraph (e) An operator, entity, or trustee (b) of this section, each reporting enti- complying with § 111.215(b) must report ty must provide to the PRD the fol- lowing records for each individual the records described in paragraphs (a) VerDate Sep<11>2014 10:01 Aug 27, 2026 Jkt 268049 PO 00000 Frm 00029 Fmt 8010 Sfmt 8010 Y:\SGML\268049.XXX 268049 jgilmore on DSK4WB1RN3PROD with CFR 14 CFR Ch. I (1–1–26 Edition) § 111.240 through (d) of this section upon re- § 111.250 Correction of reported infor- quest, unless the separation from em- mation and dispute resolution.

ployment action resulted from a termi- (a) A reporting entity that discovers nation. If the separation from employ- or is informed of a perceived error or ment record resulted from a termi- inaccuracy in information previously nation, the operator, entity, or trustee reported to the PRD must correct that must report the record in accordance record in the PRD within 10 days of with § 111.215(a).

identification, or initiate dispute reso- (f)(1) A reporting entity must provide lution in accordance with paragraph (b) any records of separation from employ- of this section.

ment actions no later than 30 days (b) Each reporting entity must— after the date of separation from em- (1) Initiate investigation of any dis- ployment is final, unless the reporting pute within 30 days of determining that entity is an operator, entity, or trustee it does not agree that the record iden- complying with § 111.215(b).

tified is inaccurate.

(2) An operator, entity, or trustee (2) Provide final disposition within a complying with § 111.215(b) must report reasonable amount of time to any re- quest for dispute resolution made by an records described in this section or individual about PRD records.

state that it does not have any applica- ble records within 14 days of receiving (3) Document in the PRD the final a request from a reviewing entity. disposition of any dispute made by a pilot in accordance with this paragraph (g) Each reporting entity must: (b) and § 111.320.

(1) Retain documents relevant to the record reported under paragraph (a) of § 111.255 Reporting historical records this section for five years, if available; to PRD.

and (a) Each operator that holds an air (2) Provide such documents upon re- carrier certificate issued in accordance quest within 14 days to: with part 119 of this chapter and is au- (i) A reviewing entity; or thorized to conduct operations under (ii) The pilot that is the subject of part 121 or part 135 of this chapter must the record.

report to the PRD all historical records kept in accordance with PRIA dating § 111.240 Verification of motor vehicle from August 1, 2005 until June 10, 2022, driving record search and evalua- in a form and manner prescribed by the tion.

Administrator.

(a) Each operator subject to the re- (b) Each operator that holds an oper- quirements of § 111.110 of this part must ating certificate issued in accordance document in the PRD within 45 days of with part 119 of this chapter and is au- the pilot’s PRD date of hire that the thorized to conduct operations under operator met the requirements of part 121, 125, or 135 of this chapter or § 111.110.

that holds management specifications (b) No operator may report any sub- to operate in accordance with subpart stantive information from State motor K of part 91 of this chapter must report vehicle driving records pertaining to to the PRD all historical records kept any individual obtained in accordance in accordance with PRIA dating from with § 111.110 for inclusion in the PRD.

August 1, 2010, until June 10, 2022, in a form and manner prescribed by the Ad- § 111.245 Special rules for protected ministrator.

records.

(c) If an operator required to report No person may report any pilot historical records to the PRD in ac- record for inclusion in the PRD that cordance with this section is appointed was reported by any individual as part a trustee in a bankruptcy proceeding, of any approved Voluntary Safety Re- the trustee must report the operator’s porting Program for which the FAA historical records.

has designated reported information as (d) Compliance for reporting histor- protected in accordance with part 193 ical records that date on or after Janu- of this chapter. ary 1, 2015, is required by June 12, 2023.

VerDate Sep<11>2014 10:01 Aug 27, 2026 Jkt 268049 PO 00000 Frm 00030 Fmt 8010 Sfmt 8010 Y:\SGML\268049.XXX 268049 jgilmore on DSK4WB1RN3PROD with CFR Federal Aviation Administration, DOT § 111.310 Compliance for records that date be- plicability of this part, as set forth in fore January 1, 2015, is required by Sep- § 111.1.

tember 9, 2024.

§ 111.305 Application for database ac- (e) An operator or trustee subject to cess.

the applicability of this subpart must maintain all historical records re- (a) A pilot must request electronic ported to the PRD in accordance with access to the PRD by submitting an ap- paragraphs (a) and (b) of this section plication in a form and manner accept- for at least five years after reporting able to the Administrator. Except as those records.

provided in § 111.315(c), electronic ac- (f) An operator or trustee is not re- cess to the PRD is required when— quired to report historical records for (1) The pilot seeks to review and ob- any individual who is 99 years of age or tain a copy of that pilot’s own com- older on June 10, 2022.

prehensive PRD record; (g)(1)The Administrator may author- (2) The pilot gives consent to a par- ize a request for deviation from para- ticular operator to access that pilot’s graph (d) of this section based on a de- comprehensive PRD record; or termination that a delay in compli- (3) The pilot exercises any other ance, due to circumstance beyond con- privileges provided by this part.

trol of the operatoror trustee reporting (b) The application required in para- historical records, would not adversely graph (a) of this section must include, affect safety.

at a minimum, the following informa- (2) A request for deviation from para- tion: graph (d) of this section must include (1) The pilot’s full name as it appears the following information: on his or her pilot certificate.

(i) The name of the operator or trust- (2) The pilot’s FAA-issued certificate ee; number.

(ii) The name of the responsible per- (3) A current mailing address and son; telephone number.

(iii) The name of the pilot(s) who are the subject of the record; (4) An electronic mail address.

(iv) Historical record type for which (5) Any additional information that deviation is requested; the Administrator might request to (v) Date range of records; and verify the identity of the pilot request- (vi) Justification for the request for ing access to the PRD.

deviation, including a description of (c) The application required in para- the circumstance referenced in (g)(1).

graph (a) of this section must be sub- (3) Operators and trustees granted de- mitted at least 7 days before the pilot viation in accordance with this para- seeks to access the PRD.

graph must continue to retain histor- ical records and respond to requests for § 111.310 Written consent.

such records for the term of that devi- (a) Before any operator may access a ation in a form and manner prescribed pilot’s records in the PRD, that pilot by the Administrator.

must apply for access to the PRD in ac- (4) The Administrator may, at any cordance with § 111.305 and provide time, terminate a grant of deviation written consent to the FAA for release issued under this paragraph.

of that pilot’s records to the operator, E FFECTIVE D ATE N OTE : At 86 FR 31067, June in a form and manner acceptable to the 10, 2021, § 111.255 was removed, effective Sept.

Administrator.

10, 2029.

(b) Provision of consent must include an affirmation that the employment Subpart D—Pilot Access and history of the pilot for five years pre- Responsibilities ceding the date of consent is accurate and complete. If the pilot finds the em- § 111.300 Applicability.

ployment history is not complete, the pilot must update the employment his- This subpart applies to each indi- tory to list all past employers.

vidual who is employed as a pilot by, or is seeking employment as a pilot with, (c) Before an operator submits a re- an operator or entity subject to the ap- quest to the NDR for an individual’s VerDate Sep<11>2014 10:01 Aug 27, 2026 Jkt 268049 PO 00000 Frm 00031 Fmt 8010 Sfmt 8010 Y:\SGML\268049.XXX 268049 jgilmore on DSK4WB1RN3PROD with CFR 14 CFR Ch. I (1–1–26 Edition) § 111.315 T ABLE A TO P ART 117—M AXIMUM F LIGHT T IME motor vehicle driving record for pur- L IMITS FOR UNAUGMENTED O PERATIONS poses of compliance with § 111.110, the T ABLE B TO PART 117—F LIGHT D UTY P ERIOD : individual must provide written con- U NAUGMENTED O PERATIONS sent specific to the NDR search.

T ABLE C TO P ART 117—F LIGHT D UTY P ERIOD : AUGMENTED O PERATIONS § 111.315 Pilot right of review.

A UTHORITY : 49 U.S.C. 106(g), 40113, 40119, (a) Once a pilot has received elec- 44101, 44701–44702, 44705, 44709–44711, 44713, tronic access in accordance with 44716–44717, 44722, 46901, 44903–44904, 44912, § 111.305, the pilot may access the PRD 46105.

to review all records pertaining to that S OURCE : Docket FAA–2009–1093, 77 FR 398, pilot.

Jan. 4, 2012, unless otherwise noted.

(b) A pilot who submits written con- sent to a reviewing entity in accord- § 117.1 Applicability.

ance with § 111.310(c) may request a (a) This part prescribes flight and copy of any State motor vehicle driv- duty limitations and rest requirements ing records obtained by the reviewing for all flightcrew members and certifi- entity in accordance with § 111.110.

cate holders conducting passenger op- (c) A pilot may review all records erations under part 121 of this chapter.

contained in the PRD pertaining to (b) This part applies to all operations that pilot, without accessing the PRD directed by part 121 certificate holders and without obtaining electronic ac- under part 91, other than subpart K, of cess issued in accordance with § 111.305, this chapter if any segment is con- upon submission of a form provided by ducted as a domestic passenger, flag the Administrator to confirm the pi- passenger, or supplemental passenger lot’s identity.

operation.

(c) This part applies to all flightcrew § 111.320 Reporting errors and re- members when participating in an op- questing corrections.

eration under part 91, other than sub- A pilot who identifies an error or in- part K of this chapter, on behalf of the accuracy in that pilot’s PRD records part 121 certificate holder if any flight must report the error or inaccuracy to segment is conducted as a domestic the PRD in a form and manner accept- passenger, flag passenger, or supple- able to the Administrator.

mental passenger operation (d) Notwithstanding paragraphs (a), PARTS 112–116 [ RESERVED ] (b) and (c) of this section, a certificate holder may conduct under part 117 its PART 117—FLIGHT AND DUTY LIMI- part 121 operations pursuant to 121.470, TATIONS AND REST REQUIRE- 121.480, or 121.500.

MENTS: FLIGHTCREW MEMBERS § 117.3 Definitions.

Sec.

In addition to the definitions in §§ 1.1 117.1 Applicability.

and 110.2 of this chapter, the following 117.3 Definitions.

definitions apply to this part. In the 117.5 Fitness for duty.

event there is a conflict in definitions, 117.7 Fatigue risk management system.

the definitions in this part control for 117.9 Fatigue education and awareness purposes of the flight and duty limita- training program.

tions and rest requirements of this 117.11 Flight time limitation.

part.

117.13 Flight duty period: Unaugmented op- erations. Acclimated means a condition in 117.15 Flight duty period: Split duty.

which a flightcrew member has been in 117.17 Flight duty period: Augmented a theater for 72 hours or has been given flightcrew.

at least 36 consecutive hours free from 117.19 Flight duty period extensions.

duty.

117.21 Reserve status.

Airport/standby reserve means a de- 117.23 Cumulative limitations.

fined duty period during which a 117.25 Rest period.

flightcrew member is required by a cer- 117.27 Consecutive nighttime operations.

tificate holder to be at an airport for a 117.29 Emergency and government spon- sored operations. possible assignment.

VerDate Sep<11>2014 10:01 Aug 27, 2026 Jkt 268049 PO 00000 Frm 00032 Fmt 8010 Sfmt 8010 Y:\SGML\268049.XXX 268049 jgilmore on DSK4WB1RN3PROD with CFR